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Virtual Assistant

Full Time

Virtual Assistant

  • United State Of America
  • Remotely Work
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Job Description :

We are looking for someone to work anywhere between 20-40hours per week. Flexible workings hours. We support our clients in different industries and disciplines including Executive Assistant, Administrative, Marketing, Web Design, Social Media, Content Development, Strategy, and much more.

Duties & Responsibilities:
  • Store and organize documents and files.
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  • Store, update & collect information for marketing and sales campaigns through a CRM system.
  • Create and send statements or invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
  • Monitor projects, conduct internal communication & organize company data.
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
Minimum Qualifications:
  • At least 6 months to 1 year of experience as a Virtual Assistant
  • At least 18 years of age and completed Senior High School
  • Excellent phone, email, and instant messaging communication skills
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
Minimum Qualifications: Proactive Attitude & Willingness To Be Trained:
  • Technical Requirements
  • USB Headset with Noise Cancellation feature
  • Working Webcam
  • Computer with at least 1.8 GHz processor and at least 4GB RAM
  • Main Internet Service Speed: at least 20 Mbps cable connection
  • Backup Internet Service Speed: at least 10 Mbps
  • Verified Company
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United State Of America

The Desk Pro

  • Size: 1 - 50 employees
  • Any Experience Welcomed
  • Industry: Healthcare, Insurance